Contractor Invoicing Software
Invoice from the work you've actually logged, take card and bank payment online, and stop chasing the paperwork that proves you did the job.
Invoicing is where slow paperwork turns into slow money. If the invoice has to be rebuilt from photos, timesheets, and memory at the end of the month, it goes out late and gets questioned when it lands.
SiteAnchor invoices from records that already exist — the signed estimate, the logged hours, the received materials, the approved change orders. The invoice assembles from the job rather than from a blank template, and the customer can pay it online the moment they open it.
What it does
Bill logged time directly
- Pull unbilled crew hours onto an invoice in one step. Once billed, those entries are marked so the same hours can never go out twice.
Progress billing and draw schedules
- Set percentage or dollar draw milestones tied to timeline phases or dates. Milestones show on the Gantt, so you can see the next draw coming rather than discovering you missed it.
Online payment built in
- Customers pay by card or bank transfer through Stripe. Card numbers never touch SiteAnchor's servers — the payment page is hosted by Stripe, which keeps you out of PCI scope.
Change orders that reach the invoice
- A change order approved by the customer in their portal flows into the job's billable total, so extras don't get argued about at invoice time.
Two-way QuickBooks Online sync
- Invoices and payments sync to QuickBooks Online automatically, with a sync log and retry so a failed push is visible and recoverable rather than silently lost.
Automatic review requests
- When a job wraps, SiteAnchor can send the customer a Google or Yelp review request and track whether it converted.
How it works
- 01
Work gets logged
Crew hours, daily logs, received materials, and approved change orders accumulate against the job as it runs.
- 02
Build the invoice from it
Pull in unbilled time and costs, or bill a draw milestone off the progress schedule.
- 03
Customer pays online
They open the invoice in their portal and pay by card or bank transfer.
- 04
Books stay current
The invoice and its payment sync to QuickBooks Online without re-entry.
Works with the rest of the platform
Invoicing & Payments isn't a standalone module — it shares the same job record as everything else in SiteAnchor.
Estimating
Build a priced estimate from your own material catalog, reuse the assemblies you quote most, and send it out for a signature without leaving the job.
Job Costing
See committed versus actual cost on every job while it's running, broken down by cost code and phase, instead of finding out the margin after it closes.
QuickBooks Sync
Customers, vendors, invoices, payments, bills, and job costing sync to QuickBooks Online automatically — no double entry, no month-end reconciliation ritual.
Client Portal
Give homeowners and property owners their own login for photos, schedule, invoices, change orders, and messages — branded to your company.
For General Contractors
Coordinate subs, schedules, budgets, and clients across every job you have running — without a different app for each one.
For Remodelers
Manage change-heavy work in occupied homes, with change orders the client actually approves in writing and photos that settle disputes before they start.
For Electrical Contractors
Run project work and service calls out of one system, with parts, hours, and permits tracked against the job that consumed them.
Frequently asked questions
Can I do AIA-style progress billing?
- You can build percentage or dollar draw schedules tied to project phases or dates, with each milestone billable as the work reaches it, and the milestones plotted on the project Gantt.
How do customers pay?
- Card or bank transfer through Stripe, from the invoice in their portal. Card data is handled entirely by Stripe and never stored by SiteAnchor.
Does this replace QuickBooks?
- No — it feeds it. Customers, vendors, invoices, payments, and bills sync to QuickBooks Online so your accountant keeps working the way they already do.
What is the best invoicing software for contractors?
- For construction, the deciding factor isn't the invoice template — it's where the numbers come from. An invoice built from logged hours, received material, and approved change orders goes out days earlier and gets questioned less than one rebuilt from photos and memory at month end.
Can I invoice from logged time?
- Yes. Unbilled crew hours pull onto an invoice in one step and are marked as billed, so the same hours can never go out twice.
How fast do contractors get paid through it?
- That depends on your customers, but two things shorten the tail: the invoice can go out the day the job finishes because it assembles from records that already exist, and it carries a card or bank payment link the customer can use from their portal without calling you back.
Can I take a deposit or bill in stages?
- Yes. Draw milestones can be set by percentage or dollar amount against phases or dates, so a deposit, staged draws, and a final invoice all bill off the same schedule.