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AIA-Style Payment Application Generator

Enter your schedule of values and this period's progress — get back an application for payment in G702/G703 format, with retainage, change orders and the payment due all calculated.

Free and unlimited. No account, no email, no watermark — nothing you type here is sent anywhere or saved. The finished PDF carries one quiet line crediting the free SiteAnchor tool that made it.

Free blank schedule of values

Build this period's application

Schedule of values — continuation sheet
#Description of workScheduled valuePreviousThis periodStored% done
0.0%
0.0%
0.0%
0.0%
Payment due this period $0.00 · retainage held $0.00

Free, no email required. Nothing you type here is saved.

Building preview…

Application #2 shouldn't start from a blank form

You've held back $0.00 in retainage and have $0.00 left to bill on this project. In SiteAnchor, next month's application opens with this one's figures already in the "previous" column, approved change orders already folded into the contract sum, and the retainage tracked until it's released — so a pay app is a review, not a re-entry.

Getting a pay app certified the first time

Progress billing on commercial work is a document problem more than a money problem. The work is done and the money is earned; what delays it is a package the architect can't certify — a schedule of values that doesn't add to the contract sum, retainage taken on this period instead of on the cumulative total, a change order billed before it was approved, or a "previous" column that disagrees with what was actually certified last month. Each one is a month of float on money you've already spent.

The arithmetic that catches most of them is fixed, and it's the arithmetic this tool runs: completed and stored to date is previous plus this period plus stored materials; retainage comes off that cumulative figure; what you're owed now is earned-less-retainage minus everything already certified. Get those three right and the package is usually certified on the first pass.

The one that isn't arithmetic is the "previous" column — it has to match the last certified application exactly, which is why re-keying it from a spreadsheet every month is where errors come from.

Common questions

What is an AIA-style application for payment?

It's the standard progress-billing package on commercial work: a summary page showing the contract sum, what's been completed to date, retainage held and the payment due this period, backed by a continuation sheet that breaks the contract into a schedule of values and shows how complete each line is. The AIA's own G702 and G703 forms are the format everyone copies, and this tool produces a document in that same format.

What is the difference between G702 and G703?

G702 is the one-page summary and certification; G703 is the continuation sheet listing every schedule-of-values line with its scheduled value, previously billed amount, this period's work, stored materials, percent complete and balance to finish. They're always sent together, and this generator produces both on one document.

How is retainage calculated on a payment application?

Retainage is a percentage — most commonly 5% or 10% — withheld from the total completed and stored to date, not from this period's work alone. Because it's calculated against the cumulative figure, the amount held grows as the job progresses and is released at or after substantial completion.

Why does my schedule of values have to equal the contract sum?

Because the continuation sheet is the contract, divided up. If the scheduled values don't add to the contract sum plus approved change orders, the percentages on every line are measured against the wrong denominator, and an architect or owner's rep will send it back. This tool warns you when the two don't match.

Is this an official AIA document?

No. This produces an unofficial application for payment in the same format as the AIA's G702 and G703 forms. It is not published, licensed, endorsed or certified by the American Institute of Architects, and some contracts specifically require the AIA's own licensed forms — check your contract before you send it.

Retainage is only money you get back if somebody is tracking it. See how invoicing and job costingin SiteAnchor carry each application forward into the next one and hold retainage until it's released, or check pricing.

Billing a change before it's approved is the other common rejection — write it up first with the free change order generator.

Not affiliated with, endorsed by, or certified by The American Institute of Architects. AIA®, G702™ and G703™ are trademarks of The American Institute of Architects, referred to here only to describe the format this tool produces. This generator creates an unofficial application for payment in that format — it is not an AIA document, and the PDF it produces carries no AIA name, form number or logo. Where your contract requires official AIA forms, license them from the AIA.

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